Privacy Policy
Blackline Society Privacy Policy
At the Blackline Society ("Society," "we," "us," or "our"), we are committed to protecting the privacy and security of our members' personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information provided through our application process, membership activities, and communication channels.
Information We Collect
Personal information you provide: name, email address, phone number, vehicle information, driving experience details, emergency contact information, payment/billing information, and any other information you voluntarily submit via application forms, membership documents, or communications.
Participation and activity information: attendance records for drives and events, charitable activity participation, track day performance data, and other information related to your engagement with Society activities.
Usage and device information: browser type, IP address, device identifiers, pages visited, referring/exit pages, timestamps, and other analytics data when you access any Society digital platforms.
Cookies and similar technologies: we may use cookies, pixels, and similar tools to enable site functionality, remember preferences, and perform basic analytics. You can control cookies through your browser settings.
How We Use Information
We use the information we collect to:
Evaluate membership applications and conduct voting processes
Manage membership roster and maintain accurate records
Coordinate and communicate about drives, track days, and events
Process annual dues payments and manage financial records
Track participation requirements and membership standing
Organize charitable activities and community service projects
Send administrative messages, event notifications, and Society updates
Maintain safety records and emergency contact information
Conduct internal analysis to improve member experiences
Enforce the Blackline Code and membership standards
Comply with applicable laws and protect Society interests
Disclosure of Information
We do not sell, trade, or rent your personal information to third parties. The Society operates on principles of discretion and privacy.
We may share information only in the following limited circumstances:
With other members: Basic contact information may be shared among active members for coordination of drives and events, subject to your consent
With trusted service providers: Payment processors, event venues, track facilities, or other contractors who assist in operating Society activities, under strict confidentiality and data protection obligations
When required by law: In response to subpoenas, court orders, or legal process
To protect rights and safety: When necessary to protect the rights, property, or safety of the Society, our members, or others
With your explicit consent: For any other purpose with your prior approval
Important: Membership in the Society itself is confidential. We do not publicly disclose member identities, and we expect members to uphold the same standard of discretion.
Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect personal information, including:
Secure storage of membership records and financial information
Restricted access to personal data on a need-to-know basis
Encrypted transmission of sensitive information
Regular review of security practices
However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. You acknowledge that information transmitted to or stored on our systems carries inherent risks.
Data Retention
We retain personal information for as long as you maintain active membership and as necessary thereafter to:
Fulfill legal and financial record-keeping obligations
Maintain historical Society records
Resolve disputes and enforce our agreements
Protect against fraudulent applications or misconduct
Former members' personal information is retained for a minimum of seven years for financial and legal compliance purposes, after which records may be archived or anonymized.
Your Choices
Communications: You can manage your preferences for non-essential communications by contacting Society leadership. Note that certain administrative communications regarding membership requirements, dues, and safety are mandatory and cannot be opted out of while maintaining active membership.
Cookies: You can manage cookies via your browser settings; disabling certain cookies may impact functionality of any digital platforms.
Access, update, or delete: Subject to applicable law and our legitimate record-keeping needs, you may request access to, correction of, or deletion of your personal information by contacting us. Some information cannot be deleted while you maintain active membership.
Membership directory opt-out: You may request to limit what personal information is shared with other members, though basic contact information may be necessary for event coordination.
External Links
Any Society communications may contain links to third-party websites or services (such as event venues, track facilities, or mapping tools). We are not responsible for the privacy practices or content of such third parties. We encourage you to review their privacy policies before providing any personal information.
Minors' Privacy
Membership in the Blackline Society is restricted to individuals 18 years of age or older with valid driver's licenses. We do not knowingly collect personal information from minors under 18. Our charitable activities involving minors are conducted in accordance with applicable child protection laws and venue policies.
Geographic Scope
The Society operates primarily in Tennessee and the southeastern United States. If you participate from outside this region, you consent to the storage and processing of your information in the United States, where privacy laws may differ from those in your jurisdiction.
Policy Updates
We may update or modify this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Changes are effective upon distribution to active members with an updated "Last updated" date. We encourage you to review this Policy periodically. Continued membership after changes constitutes acceptance of the updated Policy.
Photography and Media
During Society events, photographs or video footage may be captured for internal records or charitable documentation. No member's image will be publicly shared or used for promotional purposes without explicit consent. Members are expected to respect this same standard when capturing media at Society events.
Contact
If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact us at [contact email to be determined].
Hold the Line — Always.
Last updated: January 2026